Payroll Management

Reduce staffing costs and increase accuracy with a complete payroll management solution for your entire company.
  • Reduce payroll headaches
  • Process payroll anywhere
  • Accelerate decision making
  • Streamline taxes and government reporting
  • Simplify and automate manual entry processes

Streamline payroll and simplify reporting

Whether your payroll needs are simple or highly sophisticated, Acumatica Payroll will make it easy to pay your employees and manage tax filings.

Streamline your payroll setup, processing, and reporting, and reduce data entry with a unified payroll and ERP solution. Increase the accuracy of your data by automatically pulling time entry data into the payroll system. With Acumatica Payroll, you can eliminate the cost and complexity of maintaining an external payroll system and benefit from time flowing seamlessly across financials, project accounting, business intelligence, distribution, manufacturing, construction, and field service. For example, you can leverage construction-ready payroll capabilities, which are immediately available in your projects and enables you to manage labor and payroll costs and support certified payroll, unions, and prevailing wages.

Acumatica Payroll Management – Key Features

Pay Groups

Set up multiple pay groups so that you can process paychecks with different pay period schedules (such as weekly, bi-weekly, or semi-monthly) and employee types. Set default deductions and benefits depending on the specific group and period. Increase security by using User Roles within Pay Groups to achieve segmented views and access across your organization.

Employee Classes

Set defaults that will apply at the time of employee setup. These defaults include hours worked per week and year, location, WC Code and PTO accrual. Set effective dates to manage multiple PTO banks.

Tax Rates

An outside service provides tax rates at no additional cost to you. This ensures that the tax tables will always be up to date with federal, state, and local taxes.

Payroll Attributes

Payroll attributes track specific items for your state or location, such as information for ACA or W-2s. This gives you significant flexibility about what can be tracked for each state and locality. You can also add company-specific attributes.

Earning Type Codes

Earning type codes are easy to define. Unlike with other systems, you don’t need hundreds of pay codes—you can just use a few easy-to-remember earnings codes.

Overtime Rules

Easily configure a list of overtime rules to be applied automatically to your employees’ checks. You can set daily or weekly rules, and can use the state, project, or union as additional parameters. Include multiple earning codes and piecework. Figure OT bonuses after-the-fact to comply with FLSA.

Deductions and Benefits

Track employee deductions as well as the portion the organization paid. If the deduction and the benefit are related to each other, you can enter the information once for both the deduction and the benefit. Automatically prepare bills for vendors who provide benefits at the end of each payrun.


Reporting and Dashboards

Use multiple reports right out of the box, and review payroll data quickly through inquiry screens. Get anytime, anywhere access from your computer or mobile device. Use operational and personal dashboards to view payroll data and costs. Let employees self-serve PTO.

Void Released Paychecks

Correct mistakes made in a payroll run with minimal rework and a few clicks. Paychecks can be voided even after being closed or partially paid to staff.

Settlement Pay Processing

Automate management and processing of final (settlement) paychecks for exiting employees, including relevant PTO pay, and deactivates the employee’s account afterward.

Insurable Wage Limit

Automatically stop calculating Workers Compensation benefits when the wage limit is reached.

Canadian Payroll Support

Canada-based companies can manage a variety of payroll-related functions, such as tax calculations, EFT support, final paychecks and record of employment, certified project calculations, and Canadian tax reporting for all provinces. The solution maintains employment records per government regulations and automates bank transactions and EFT transfers per Canadian standards.

Mobile Support

Enable employees to review paychecks, and access and print paystubs from their mobile devices.

PTO Banks

Configure PTO banks to automatically accrue paid time off, schedule the effective date for PTO accruals, and track employee PTO balances.

Reduce Payroll Headaches
Streamline Taxes & Reporting
Save Time & Resources
Reduce Payroll Headaches

Process payroll anywhere

Quickly set up, modify, and report on payroll from anywhere, using any popular web browser.

Accelerate decision making

Use out-of-the-box reporting and inquiry screens to access and analyze payroll information easily.

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Reduce Payroll Headaches
Streamline Taxes & Reporting

Streamline government taxes

Get timely, accurate updates to all federal, FICA, SWH, and local taxes—all hosted on Acumatica’s web tax service with no need for manual downloads.

Streamline government forms and reporting

Stay in compliance with the ever-changing dates, forms, calculations, rates, and compliance standards from government agencies. Use the patented Aatrix eFiling process to eFile more than 330 state and federal forms. Simplify the process and save money with quarterly, ACA, and W-2 packages.

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Streamline Taxes & Reporting
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Crew Time Entry

Construction and service companies have crews which work similar hours. Entering work hours by the team reduces the order entry time and errors.

Paid Time Off Options

PTO Banks includes the ability to run negative balances, set individual employee accrual start dates, and specify how carryover hours are used.

Import Time to Payroll Batches

Save time and improve efficiency by importing time directly into Payroll Batches. This helps eliminate the need for an import scenario or the use of Time Management.

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Acumatica Payroll Management – FAQ

What is Payroll Management Software?

Payroll Management Software is software designed to help companies manage their payroll administrative tasks. Such tasks include inputting employee information, tracking employee hours (including overtime and vacation benefits), calculating pay and deductions, withholding taxes, determining compensation benefits, and compiling reports. When handled manually, these tasks are time-intensive, complex, and potentially error prone, but with Payroll Management Software integrated within a cloud-based Enterprise Resource Planning (ERP) solution, these tasks are automated and streamlined, reducing errors and freeing accounting team members to focus on other, more value-filled projects.

What are the benefits of Payroll Management Software?

Just as companies vary in size and complexity, so too do their payroll requirements. Payroll set up, processing, and reporting—whether simple or sophisticated—are easily handled by Payroll Management Software. Companies can pay employees by check or direct deposit, access the software remotely via any browser, and pull data from across the organization (including employee timecard applications), which enhances productivity while also increasing data accuracy.

Additional benefits include:

  • Eliminating the cost and headache of maintaining an external payroll system or in-house payroll technology.
  • Integrating timekeeping and payroll calculations.
  • Staying current with federal, state, and local tax and reporting requirements.
  • Configuring the software for unique business and regulatory needs.
  • Supporting Canadian payroll, including PTO in the appropriate currency.

And companies improve decision making by analyzing data through out-of-the-box and custom reporting and drill-down capabilities.

How do you choose Payroll Management Software?

Because there are many Payroll Management Software options from which to choose, determining which one will fully meet a company’s industry-specific needs requires an assessment of each option’s features. Keep in mind that having a lot of features does not mean having the right features, so here are the key features companies should look for when selecting their software:

Wage and Benefits Management  

Salary, wage, and benefit information should be accessible at any time and from anywhere through modern Payroll Management Software, allowing users to track hours, calculate payroll, make modifications, maintain documentation and more from a single dashboard.


Tax Management

Varied federal, state, and local taxes, as well as international taxes, make compliance a complicated task, but ERP-based Payroll Management Software should simplify the process by automating the tax filing procedures and providing automatic tax rate updates.


Operational Expenditure Management

In addition to payroll and tax management, Payroll Management Software should provide operational expenditure management. Operational expenditure is how much a business spends to maintain operations, including employee payments. Having this information in a centralized, easily accessed, and user-friendly database aids in keeping costs down and accuracy intact.


Reporting and Analytics

Reporting on and analyzing payroll data should be made easy by the right Payroll Management Software through inquiry screens and out-of-the-box reports. With this information, a company can make quick, strategic decisions that benefit the employees and the company.

Finally, make sure that whichever Payroll Management Software you choose is intuitive, reliable, and built on a future-proof platform, ensuring that it works for a company’s needs today and tomorrow.

“With Acumatica Payroll, processing is streamlined from start to finish, and we have access to real-time labor costs as part of job costing to make smart, strategic decisions.”

–Sam Fisher, Partner, Fisher Brother Exteriors

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From Our Customers

"We looked around for quite a while for what we wanted—an ERP that could integrate with a POS and our website and one that would only cost a couple hundred thousand. Everyone told us that it didn’t exist, that it would cost $5 million. ‘In your price range,’ they said, ‘there are no integrated systems."
Bram Kleppner, CEO
Danforth Pewter
"With Acumatica, every employee can get access to ERP data, from wherever they are when they’re traveling. Our customers can get access to ERP data. We’ve never had the capability to offer this before we had Acumatica. That is definitely a big plus for us."
Darren Wilson, Senior Project Manager

Ready to see it in action?

Get a free consultation with a Payroll specialist, and see how you can eliminate your payroll headaches and reduce your overhead.